Shipboard Officer Position Descriptions


Commnding Officer (CO)
From the STARFLEET Membership Handbook, Section 03:07 – COMMANDING OFFICER:

The Commanding Officer must meet all of the qualifications for office as set forth in the current STARFLEET Membership Handbook and be at least 18 years of age. A CO serves at the pleasure of the members of his/her chapter and can be removed by such if so desired. After the individual chapter decides upon the CO, the appointment will either be affirmed or denied by the Chief of Operations, STARFLEET based on a review of the potential CO meeting the above criteria as well as being a member in good standing. Without compelling reasons to the contrary, denial is based solely on the inability to meet the above criteria. In such cases, the Chief of Operations, STARFLEET is expected to inform the potential CO of these shortcomings and give him/her not less than 60 days to correct them. The potential CO can continue to serve as Interim CO during this period.

All COs shall be responsible for sending a monthly chapter status report to their Regional Coordinator as well as the Chief of Operations, STARFLEET or the Chief, Shakedown Operations Command, as they may be required to do so in the manner set forth in the current Membership Handbook or Shakedown Operations Command Manual. In addition to all duties imposed by law, all CO’s are responsible for the general welfare and administration of their chapters or chapters in-training, as well as the administration and disbursement of their chapter’s or chapter-in-training’s funds and the maintenance of the chapter’s financial records. COs in general are expected to set an example for their fellow crew members while also promoting the ideals of STARFLEET and Star Trek in general. They are also expected to aid in fostering growth and harmony within their chapters while trying to keep discord at a minimum.

Executive Officer (XO)
From the STARFLEET Membership Handbook, Section 03:07 – COMMANDING OFFICER:

The Executive Officer, in addition to meeting the specific requirements laid out in the STARFLEET Membership Handbook, must also meet the above qualifications so that they may assume the position of CO if necessary.

The XO may also be referred to as the First Officer.

The XO performs other duties as assigned by the CO.

Chaplain/Counselor (CHPLN/CNSLR)
Experience as a preacher is preferred due to the nature of the position as an advisor and counselor for the CO, Senior Staff and Chapter membership.

The Chaplain/Counselor should be available to listen to any member and all problems or matters brought to him by the officers or members. All discussions will be kept strictly confidential. Only when the CHPLN/CNSLR feels it is absolutely necessary will he seek the advice of an outside source in handling the members concerns. If outside assistance is needed, then the Member must be advised and approval given. Any such action must be treated with the same confidentially as any other CHPLN/CNSLR/member relationship.

Should keep a file on each individual counseled for future reference. The CO is only other person aboard authorized to review the CHPLN/CNSLR’s files, and then only in cases of extreme necessity and will be held to the same standards of confidentially as the CHPLN/CNSLR.

The CHPLN/CNSLR may recommend the CO or XO be relieved of duty if signs of stress, fatigue, or medical illness indicate that these officers judgment is being impaired.

The CHPLN/CNSLR will be available at all times for the Commanding Officer. Command positions are very stressful, demanding and often lonely by nature. There will be times when it is a good idea just to sit down with the Commanding Officer for a friendly chat about anything he wishes to discuss.

The CHPLN/CNSLR performs other duties as assigned by CO or XO.

Chief Cadet Training Officer (CCTO)
The Chief Cadet Training Officer is responsible for the training of all Cadets under the age of 18. The CCTO will submit recommendations for policies and programs to the Senior Command Staff for approval.

The CCTO will maintain a Training Log of all Chapter Cadets and an independent file on each Cadet’s standing, contacts, allergies, and medical conditions.

The CCTO is authorized to schedule guest speakers to speak to the Cadets at Chapter meetings. Scheduling of speakers must be coordinated with the XO for inclusion in meeting agenda.

The CCTO will perform other duties as assigned by the CO or XO.

Chief Communications Officer (CCO)
The Chief Communication Officer will assist the CO and XO in preparing for events and functions. This will consist of:

·contacting newspapers, radio stations and television stations for coverage of Chapter events and functions
·writing news releases concerning Chapter activities for release to the local news media - all news releases will be reviewed and approved by the Commanding Officer before release
·working to recruit people for charity drives and fund raising
·being the first point of contact between the Chapter and local civic and new organizations - arranging for meeting between these groups and the Chapter’s Commanding Officer or other staff.
·keeping a record of all contact people for the Commanding Officer’s use
·accompanying the Commanding Officer to meetings with local groups or news media or to conventions, conferences, etc. as an advisor.

The Chief CCO coordinates all activities, drills, scenarios, etc. within the Communications Department. The CCO will be the focal point for the communications aspect of any shipboard activities. The CCO is responsible for receiving report from all department members on a schedule best suited to their department and will be required to file monthly status reports with the Chief of Staff.

The CCO will submit recommendations for policies and programs to the Senior Command Staff for approval.

The CCO is authorized to schedule guest speakers to speak at Chapter meetings. Scheduling of speakers must be coordinated with the XO for inclusion in meeting agenda.

The CCO will perform other duties as assigned by the CO or XO.

Chief Engineering Officer (CEO)
The Chief Engineering officer coordinates all activities, drills, scenarios, etc. within the Engineering Department. The CEO will be the focal point for the engineering aspect of any shipboard activities. The CEO is responsible for receiving reports from all department members on a schedule best suited to their department and will be required to file monthly status reports with the Chief of Staff.

The CEO will submit recommendations for policies and programs to the Senior Command Staff for approval.

The CEO is authorized to schedule guest speakers to speak at Chapter meetings. Scheduling of speakers must be coordinated with the XO for inclusion in meeting agenda.

The CEO will perform other duties as assigned by the CO or XO.

Chief Finance Officer (CFO)
The Chief Finance Officer is responsible for maintaining the financial records and logs for the Chapter. The CFO gives a verbal monthly financial summary to the Chapter at meetings and will prepare a written statement to the CO.

All funds received as the result of Chapter activities are to be used only for the benefit of the Chapter. Receipts shall be given for all checks, money orders, cash, or other funds received.

The CFO must have the approval of the Senior Command Staff and crew before expending funds for any activities. Any withdrawal authorization must be co-signed by both the Commanding Officer and Finance Officer.

With the knowledge and consent of the Senior Command Staff and Chapter membership, the CFO may be authorized to open a bank account for the purpose of safeguarding Chapter funds.

The CFO shall make the Chapter’s finance records and logs open to any member of the Chapter or Executive Committee upon request, or any Federal or State official performing an audit of the books. Complete and total cooperation is required in this matter.

The CFO performs other duties as assigned by the CO or XO.

Chief Medical Officer (CMO)
The Chief Medical officer coordinates all activities, drills, scenarios, etc. within the Medical Department. The CMO will be the focal point for the scientific aspect of any shipboard activities. The CMO is responsible for receiving reports from all department members on a schedule best suited to their department and will be required to file monthly status reports with the Chief of Staff.

The CMO is primarily responsible for the health and well-being of the CO, Command Staff and crew. Therefore, the CMO will maintain all medical files for the Chapter and will update them as needed. In addition the CMO is authorized to relieve any member of the crew, including the CO, if found to be physically or psychologically unfit to command or otherwise perform their duty. The CMO must be prepared to justify his actions to the CO, Senior Staff, Regional Coordinator or Starfleet Executive Committee if required.

The CMO is responsible for maintaining a first aid kit and making it available for Chapter events.

The CMO performs other duties as assigned by the CO or XO.

Chief Operations Officer (COO)
The COO may also be referred to as Chief of Operations.

The Chief Operations Officer is in charge of keeping the command staff aware of any and all operations taking place either aboard ship or with other ship’s in the Region and Fleet.

The COO may also be referred to as Chief of Operations.

The COO is the Chair for the Departmental Staff and presides over all department Head meetings and is considered the mediator between the crew and the Command Staff. In the event that situation warrants it, the member should take the matter to their Department Head who will take it to the COO.

The COO receives Staff Reports from all Department Heads for his report to the Chief of Staff for the monthly reports. In turn, the COO is required to file a monthly report with the Chief of Staff in accordance with ship reporting procedures.

The COO performs other duties as assigned by the CO or XO.

Chief Records Officer (CRO)
The Chief Records Officer is responsible for maintaining the Minutes of the meetings, Staff Calls, Boards or Special Sessions called by the CO or XO. These records are used as legal documents in the event of a board hearing within the Chapter or other inquiries from the Fleet Executive Staff, therefore all Chapter records (except financial records) will remain in the custody of the CRO at all times. In addition, only the CO or XO shall have direct access to the ship’s records. Any other member who wishes to see the records must have authorization from the CO or XO.

The CRO will extract plans for upcoming meetings and events from the Minutes and send them to the CO and XO.

The CRO will be responsible for establishing and maintaining personnel folders for all Chapter members. Only the CO, XO, CRO, and CHPLN/CNSLR will have direct access to a member’s personnel folder. A member may contact the CRO to review his personnel folder at any time. The CRO will not discuss the contents of a personnel folder with anyone except the CO, XO or CHPLN/CNSLR. Any others must have the CO’s approval and the member’s consent.

The CRO will keep a supply of personnel forms and folders on hand.

The CRO performs other duties as assigned by the CO or XO.

Chief Science Officer (CSO)
The Chief Science officer coordinates all activities, drills, scenarios, etc. within the Science Department. The CSO will be the focal point for the scientific aspect of any shipboard activities. The CSO is responsible for receiving reports from all department members on a schedule best suited to their department and will be required to file monthly status reports with the Chief of Staff.

The CSO will submit recommendations for policies and programs to the Senior Command Staff for approval.

The CSO is authorized to schedule guest speakers to speak at Chapter meetings. Scheduling of speakers must be coordinated with the XO for inclusion in meeting agenda.

The CSO will perform other duties as assigned by the CO or XO.

Chief Security Officer (CSE)
The Chief Security Officer coordinates all activities, drills, scenarios, etc. within the Security Department. The CSE will be the focal point for the security aspect of any shipboard activities. The CSE is responsible for receiving reports from all department members on a schedule best suited to their department and will be required to file monthly status reports with the Chief of Staff.

The CSE is responsible for seeing that peace, order and discipline are maintained at any and all Chapter functions, meetings, etc. To that end, the CSE will:

·see that security arrives before the beginning of a Chapter meeting and will secure any weapons from members and guests before the meeting begins
·set the standards, policies, and procedures for the Security Department
·issue or revoke any member's security clearance

The CSE will submit recommendations for policies and programs to the Senior Command Staff for approval.

The CSE is authorized to schedule guest speakers to speak at Chapter meetings. Scheduling of speakers must be coordinated with the XO for inclusion in meeting agenda.

The CSE will perform other duties as assigned by the CO or XO.

Chief Technologist Officer
Duties to be determined.

JAG Officer (JAGO)
The JAG Officer serves as the legal advisor to the CO and Senior Command Staff when the situation calls for legal counseling or advice. The JAGO also acts as a mediator between the Chapter and other groups (chapters, clubs, etc.) to resolve any situations that may occur.

The JAGO is present when any Board of Inquiry, Captain’s Mast or Screening to insure that the proper steps are followed, to inform the members involved of their rights and above all , to safeguard those rights.

The JAGO will keep a record of all legal decisions made during and legal counseling, disciplinary actions, or other judicial actions within the chapter.

Experience dealing with legal matters is desirable. The JAGO must be a minimum of 21 years of age. The JAGO must be very familiar with all Chapter, Region, and Starfleet regulations and By-laws.

The JAGO will be accessible to all crew members to assist them with their legal problems within Starfleet, will work with any Civil authorities is necessary, will make sure all regulations are followed and that violators are given proper council and warning as needed.

In addition, the JAGO will assist and advise the Commanding Officer in deciding Disciplinary Actions if needed.

The JAGO performs other duties as assigned by the CO or XO.

Archivist
Duties to be determined.

Bartender
Duties to be determined.

Engineering
Duties to be determined.

Medic
Duties to be determined.